Administrative Assistant

Job Title: Administrative Assistant

Location: Cushing, OK (Hybrid)

Estimated Duration: 8 Months

Responsibilities

• Manage requests such as employee status changes, new hires and other personnel changes using D365
• Handle and process invoices, verify accuracy/validity, request approval, code and submit;
• Provide guidance/assistance to team members on company programs and processes such as time reporting, expense reporting, and training;
• Perform administrative support functions to other Managers and staff: (e.g. scheduling appointments, meetings, conferences, and setting up meeting rooms;
• Receive and screen visitors and/or telephone calls, provide general and specialized information regarding departmental support functions;
• Handling highly sensitive and confidential information and issues in an appropriate and professional manner;
• Review and respond to internal and external communications while maintaining appropriate confidentiality;
• Manage office equipment, workspace issues, and coordination of incoming and outgoing mail/shipping;
• Maintenance of the records filing system in accordance with company standards;
• Prepare meeting agendas and take meeting minutes as requested;
• Prepare documents and PowerPoint presentations;
• Manage calendar and coordinate travel arrangements, receive and screen visitors and telephone calls, set up meetings;
• Manage cost reporting and analysis
• Manage Power BI's 
• Manage Microsoft Teams
• Manage Microsoft SharePoints

Qualifications and Education

• Professionalism, excellent written and verbal communication skills with strict attention to accuracy and detail and the ability to maintain confidentiality;
• High level of self-motivation to work independently within a high volume team environment with minimal supervision;
• Effective problem solving, analytical, prioritization, and solid/effective time management skills are essential;
• Flexibility and strong organizational skills to manage work direction from multiple sources;
• Strong teamwork skills and effective interpersonal relations are a must;
• Advanced desktop computer skills including Microsoft Outlook, PowerPoint, Excel, and Word, D365
• Demonstrated scheduling and time management skills with the ability to work independently with minimal supervision, and/or in a team environment;
• Occasional extended work hours and days may be required;

Education / Experience

• Highschool diploma is required;
• Associate degree in administration, business or related program is strongly preferred;
• Minimum 6 years of relevant experience with increasing levels of responsibility;
• Experience dealing with senior management in a dynamic environment;
• Solid understanding of midstream structure, business interests and key stakeholders is considered an asset;
• Working knowledge of D365 is considered an asset.

*This position requires candidates to:

• Minimal travel to other company locations, meetings, or trainings which would involve some overnight stays away from home.