Expeditor

Job Title: Expeditor

Location: Calgary, AB (Hybrid)

Estimated Duration: 12 Months

SCM Projects Expeditor

Our client is seeking a detail-oriented and organized Expeditor for SCM Projects to help streamline their procurement process. This role focuses on managing and ensuring the timely delivery of equipment and materials for Purchase Orders, Contracts, and Projects. It involves organizing and facilitating meetings, using tools and processes, and addressing potential risks to ensure items reach their destinations successfully.

A key part of the role is building strong relationships with stakeholders — including vendors, engineering teams, business partners, project members, contractors, quality teams, and supply chain colleagues.

High-Level Description

Our client requires someone who will take full ownership of all expediting and logistics aspects for equipment and materials needed to complete Purchase Orders, Contracts, and/or Projects. The successful candidate will proactively manage stakeholder meetings, systems, templates, and processes to identify and mitigate potential risks and ensure successful delivery to final destinations. Building and maintaining strong relationships across all stakeholder groups — including vendors, engineering, business partners, project team members, contractors, quality, and other SCM colleagues — is critical to success in this role.

Specific Accountabilities

• Manage assigned equipment and materials to ensure on-time readiness and delivery to site in alignment with project and construction schedules
• Coordinate with suppliers to obtain accurate, up-to-date information on order status, delivery dates, and potential delays
• Manage all vendor documentation between the vendor, Engineering (or Engineering Consultant), and our client's internal project teams to ensure prompt review and approval; documentation may include drawings, RFIs, Inspection Test Plans (ITPs), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDRs)
• Schedule, chair, minute, and manage vendor supply meetings; attend project meetings as required
• Regularly review vendor fabrication schedules, ITPs, Inspection Reports, and other pertinent vendor and PO data to proactively mitigate delays
• Notify key stakeholders of potential or actual delays while working with suppliers to resolve issues
• Report on equipment and material status, progress, and receiving status using required reporting formats
• Assist in reviewing and verifying invoices for accuracy as required
• Work with vendors and stakeholders to investigate and resolve quantity shortages/overages, shipment errors, and tagging issues
• Communicate potential commercial and technical issues to our client's project team and relevant stakeholders
• Oversee logistics moves with suppliers and monitor deliveries using identified freight forwarders and transportation companies
• Manage the coordination of international shipments including proper documentation and customs clearance
• Maintain accurate records of all procurement activities including order confirmations, delivery receipts, and invoices
• Keep updated electronic records to support timely PO/Contract closeouts
• Report regularly to the Supervisor on project, PO, and contract developments
• Other duties as assigned

Required Skills

• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent communication and interpersonal skills; ability to build and maintain relationships with suppliers and internal stakeholders
• Attention to detail and accuracy in order tracking and documentation
• Proactive problem-solving abilities and capacity to perform well under pressure
• Proficiency in procurement software and systems
• Knowledge of procurement and supply chain management principles and practices
• Ability to analyze data and make informed decisions

Required Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field — or 3–5 years of Supply Chain experience with Expediting as a core component
• Proven experience as an Expeditor in a similar procurement role
• Knowledge of purchasing processes including order placement, tracking, and delivery coordination
• Familiarity with procurement software and systems
• Excellent negotiation and communication skills
• Proficiency in Microsoft Office Suite, particularly Excel
• Ability to work independently and collaboratively within a team environment
• Strong problem-solving and decision-making abilities
• Ability to adapt to changing priorities in a fast-paced environment