Document Control Analyst (Intermediate)

Location: Houston, TX (Onsite)
Job Type: Full-Time Contract- 12 Months

Position Overview

We are seeking an experienced Document Control Analyst to support project teams by managing engineering and project documentation throughout the project lifecycle. This individual will play a key role in ensuring project records are accurately maintained, properly organized, and compliant with document control standards from project initiation through closeout.

The ideal candidate is highly organized, detail-oriented, and experienced working with document management systems, SharePoint, and project documentation within engineering, construction, utility, or industrial environments.

Key Responsibilities

• Develop, maintain, and execute project Information Management Plans.

• Administer and maintain project SharePoint sites and document repositories.

• Configure document metadata, folder structures, user permissions, and security settings.

• Maintain document numbering, naming conventions, and version control.

• Track document submissions, revisions, approvals, and distribution.

• Develop and maintain transmittal logs, distribution matrices, and master document registers.

• Coordinate with project managers, engineers, contractors, and field personnel to ensure timely document submissions.

• Monitor project deliverables and identify missing or overdue documentation.

• Manage confidential and sensitive project documentation in accordance with company policies.

• Support records retention, project turnover, and closeout activities.

• Maintain accurate documentation within project tracking systems.

• Assist with additional project documentation and administrative tasks as needed.

Required Qualifications

• Minimum of 3 years of document control, records management, or project documentation experience.

• Experience working with SharePoint or similar document management systems.

• Strong understanding of document control processes, version control, document numbering, and records management.

• Experience maintaining document registers, transmittal logs, and project documentation.

• Excellent organizational skills with exceptional attention to detail.

• Strong communication and collaboration skills with the ability to work across multiple project teams.

• Proficiency with Microsoft Office, including Excel, Outlook, and Word.

Preferred Qualifications

• Experience supporting engineering, construction, utility, energy, infrastructure, or industrial projects.

• Familiarity with Information Management Plans (IMP).

• Experience with records retention and project closeout processes.

• Knowledge of metadata management and document repository administration.

• Exposure to Oracle, SQL, or other enterprise document management systems.

• Post-secondary education in Business, Information Management, Engineering Technology, or a related field.

What We’re Looking For

The ideal candidate is proactive, highly organized, and comfortable managing large volumes of technical documentation in a fast-paced project environment. Success in this role requires excellent attention to detail, the ability to prioritize competing deadlines, and strong collaboration with cross-functional teams to ensure project documentation remains accurate, complete, and audit-ready.