Document Control Specialist

Location: Charleston, WV
Work Schedule: Monday–Friday, 40 hours/week
Position Type: Contract / Contingent
12 Months
Travel: Approximately 10%

Position Overview

We are seeking a Document Control Specialist to support the maintenance, organization, and management of business records and documents. This role will be responsible for representing and supporting the user group in matters related to document and records management, ensuring information is maintained accurately and efficiently in accordance with established processes and procedures.

The ideal candidate is organized, detail-oriented, and comfortable working with standard software applications to maintain files, manage records, and support document archiving activities.

Key Responsibilities

• Maintain and manage electronic and/or physical records and documents.

• Organize, update, and archive files in accordance with established procedures.

• Ensure documents and records are properly maintained, accessible, and organized.

• Support the user group with day-to-day document control and records management needs.

• Perform data and file maintenance using standard software applications.

• Review documents and files for completeness, accuracy, and proper organization.

• Assist with document archiving, retention, and retrieval activities.

• Maintain confidentiality and appropriate handling of business records and information.

• Follow established document control, records management, and administrative procedures.

• Communicate with internal stakeholders regarding document and records-related requests.

• Perform other related administrative and document management duties as needed.

Qualifications

• High school diploma or equivalent required.

• Previous experience in document control, records management, file administration, or a related administrative role preferred.

• Proficiency with standard office software and computer applications.

• Strong organizational and time-management skills.

• Excellent attention to detail and accuracy.

• Ability to manage multiple files, documents, and requests efficiently.

• Strong written and verbal communication skills.

• Ability to work independently while supporting a team environment.

Work Environment

This position is based in Charleston, West Virginia, and requires approximately 10% travel. The role follows a standard 40-hour workweek and involves regular computer-based work, document management, and interaction with internal stakeholders.