Administrative Assistant

Job Title: Administrative Assistant

Location: Toronto, ON

Estimated Duration: Fulltime

Hybrid 4 days on-site, Yonge & Eglinton

About Us
Canadian Tire Corporation, Limited (“CTC”) is one of Canada’s most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.

Role Overview
The Administrative Assistant will provide high-level administrative, managerial, and organizational support to the VP, Corporate Development, the VP, Enterprise Triangle Partnerships, and their respective teams. The Corporate Development and Enterprise Triangle Partnerships teams accelerate strategy execution for Canadian Tire Corporation (CTC), focusing on new business opportunities, partnerships, acquisitions, and other growth initiatives, making this an exciting opportunity to contribute to high-impact projects.
This role is ideal for a high-energy, experienced professional who thrives in a fast-paced environment and takes pride in supporting senior executives and cross-functional teams.
Key Responsibilities

• Manage dynamic calendars, coordinate meetings (including A/V and catering), arrange travel, and prepare executives for daily activities for both VPs and their teams.
• Support onboarding of new employees, collect and record bi-weekly payroll data, and plan/co-ordinate team events and offsite meetings.
• Serve as a key point of contact for internal and external stakeholders, including business partners, professional firms, and government offices.
• Prepare and format reports, presentations, and committee materials; improve filing systems and order supplies.
• Monitor team budgets, process invoices, track expenses, and proactive flag variances.
• Handle highly sensitive matters with professionalism and business maturity.
• Support special projects and other related duties as required.

Qualifications & Skills

• Minimum 5 years’ experience supporting executives in a fast-paced, professional environment.
• Advanced proficiency in Microsoft Office Suite and Adobe; knowledge of Workday and Concur is an asset.
• Superior written and verbal communication skills.
• High level of independence, initiative, and reliability.
• Proven ability to manage multiple tasks, exercise sound judgment, and anticipate needs.
• Strong organizational skills, attention to detail, and accuracy.
• Ability to build valuable relationships within the organization.
• Professional presence, tact, and political savvy.
• Willingness to occasionally monitor email off-hours.
• Experience monitoring budgets and providing administrative support in a helpful, respectful, and friendly manner.
• Candidate is required to be on-site 4 days per week.

Our Commitment to Diversity, Inclusion and Belonging 
We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations  
We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs