Administrator

Accountabilities:

• Provide administrative support to the legal department including document review and document production, calendar management, triage of incoming department inquiries, expense reimbursements via Concur, Workday system reporting, management of office operations and expenses, and acting as a first point of contact for C-suite executive assistants
• Prepare, review, and manage legal documents, attending to various securities filings and real estate searches, as well as reporting and document management matters
• Maintaining an efficient system of department files, including real estate legal files to facilitate review by business partners and external counsel
• Managing all department communication and other hardware devices, invoicing and acting as the primary liaison with the CTC IT and Facilities teams via the ServiceNow system, and other external hardware vendors and service providers as required
• Assisting with team member onboarding, process improvement identification, and implementation
• Organize lease files to facilitate real estate legal counsel’s review and assist real estate team for any other requests such as redacting lease documents for projects
• Submitting wire requisitions and assisting with the processing of legal invoices
• Conduct legal research and compile data as requested by legal team
• Ensure that all activities comply with legal standards and maintain the confidentiality of sensitive information

Qualifications

• Degree / Diploma, law clerk or relevant course work considered an asset
• Minimum 3-5 years of experience as an assistant, or similar role, preferably in a legal or corporate environment
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with other technology including Teranet, SEDI (insider reporting), iManage (document management) and/or CorpLink is an asset but not required
• Ability to manage sensitive information with integrity and discretion
• Demonstrated ability to build trust and credibility at multiple corporate levels. Ability to respond and deliver in a flexible, timely and innovative manner.
• Ability to adapt to changing priorities and work under pressure
• Attention to detail and accuracy
• Critical thinking skills and ability to work independently

Our Commitment to Diversity, Inclusion and Belonging 
We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.
 
Accommodations  
We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.