Facilities, Fleet, and Travel Program Specialist

Job Title: Facilities, Fleet, and Travel Program Specialist

Location: Calgary, AB (Onsite)

Estimated Duration: 6 Months

Job Description:
 
The role encompasses facilities operations, fleet and travel programs, and oversight of third-party office services vendors. It is a highly autonomous position that offers meaningful scope, visibility, and trust, and requires proactivity, clear communication, and the ability to manage complex systems end-to-end with minimal oversight.
 
Key Responsibilities:
Facilities & Office Services Ownership

• Execute day-to-day facilities operations across all company locations, including headquarters in Calgary, a primary office in Houston, and more than 20 additional sites across the network.
• Manage landlord relationships, service contracts, and office services vendors (cleaning, security, emergency repairs, parking, floor plans, generators, general maintenance, etc.).
• Independently manage preventive and corrective maintenance programs, escalating only when necessary.
• Ensure full compliance with health, safety, and environmental standards.
• Manage space planning, office moves, upgrades, and minor renovations with clear accountability for scope, budget, and timelines.
• Establish and maintain clear documentation, standards, and operating rhythms for facilities management.

Real Estate Operations

• Maintain and plan for 20+ leases, including renewals and terminations as needed.
• Partner with leadership and internal stakeholders to execute a dynamic real estate strategy.
• Support lease negotiations, site selection, and occupancy planning as required.
• Maintain accurate, decision-ready reporting for real estate assets and obligations.

Fleet Program

• Fully own the company’s 300+ vehicle fleet program, including vehicle lifecycle management.
• Effectively administer the third-party provider of fleet services.
• Ensure compliance with insurance, registration, safety, and regulatory requirements.
• Identify and implement cost, utilization, and performance improvements.

Corporate Travel Program

• Own the corporate travel program and manage relationships with the third-party travel agent, preferred vendors, and compliance requirements.
• Drive continuous improvement in cost management, traveler experience, and reporting.
• Provide leadership with clear insights and recommendations based on travel data.

 
Qualifications & Experience

• Bachelor’s degree in Business, Operations, or a related field.
• 7+ years of progressive experience in facilities, real estate operations, or corporate services.
• Demonstrated experience owning programs end-to-end—not just coordinating tasks.
• Proven ability to work independently, make decisions, and manage vendors with authority.
• Strong written and verbal communication skills, with a bias toward clarity, follow-through, and accountability.
• Comfortable operating in an environment with high accountability and limited direction.