Role: Management Assistant
Expected 12 Month contract
Location: Etobicoke/Airport (Hybrid)
What can you expect from this position?
The Management Assistant is responsible for providing administrative support to the Directors and their management teams. You will be responsible for the day to day management of the office such as administrative support, calendar management, records management and financial processes and reporting for the department. You have excellent communication skills, time management and organization skills, and understand the need for tact and discretion when handling confidential material. You are able to respond to conflicting demands and prioritize accordingly.
As Management Assistance, you will provide support across multiple areas:
- Evaluate office procedures with a focus on innovation and continuous improvement, recommending and implementing enhancements where needed
- Manage schedules and coordinate departmental meetings, special events, off sites, etc. by ensuring appropriate set-up/logistics of facilities, booking meeting rooms, sending invitations and notices to attendees, arranging catering, preparing agendas, presentations, minutes, and ensuring action items are followed up on
- Provide financial assistance, support financial tasks such as budgeting, expense tracking, and invoice processing
- Coordinate projects, assist with various projects, from event planning to contract management
- Prepare and process requisitions, releases, payment of invoices, preparation of expense reports and monthly tracking of operating expenses
- Establish and maintain working relationships with key stakeholders, both internal and external
- Collaborate closely with the Executive Assistant, receiving guidance and offering support for various department-wide projects and initiatives.
- Respond to internal and external requests for assistance, directing inquiries as appropriate; and be the ambassador for the department for employees, leaders, vendors and other external stakeholders to support consistency across the organization
- Maintain departmental records using SharePoint and other records retention systems and processes in accordance to company policy to ensure files and records are easy to access and organized
This is the role for you, if you have:
- Completion of secondary school or combination of relevant education and/or experience
- 3 years’ office administration experience, providing administrative support in a senior level office
- Demonstrated experience working in a customer centric environment
- Ability to obtain and retain Transportation Security Clearance
The pay range that the employer reasonably expects to pay for this position is between CA$30.00 and CA$32.00
Our voluntary benefits offering includes medical, dental, vision and retirement benefits.
Applications will be accepted on an ongoing basis.
Tundra Technical Solutions would like to thank you for the interest you have demonstrated in this opportunity. However, only candidates with the required skills will be contacted.
Tundra Technical Solutions is an Equal Opportunity/Affirmative Action Employer. We welcome and encourage diversity in our workplace.
Not interested in this position, but know somebody who might be? Check out our Referral Reward Program, referrals are a big secret behind our success. As always, we’re on the lookout for great people. And we know that you know great people!
Tundra Technical Solutions is among North America’s leading providers of Information Technology and Engineering staffing and consulting services. Our success and our clients’ success are built on a foundation of service excellence. Rather than continually trying to sell to new clients and companies and simply filling databases with candidates, we focus on developing stronger relationships and deeper knowledge of our existing clients’ challenges and opportunities.
Open ears. Open minds. Open futures