Project Control Officer

72995
Toronto, ON
Contract
3 weeks ago

Position Title: Project Control Officer
Location: Toronto, ON
Duration: 6 months

Story Behind the Need:
Business group: GBME – Regulatory & Controls Technology
Project: Multiple projects
Reason for request: Backfill
Candidate Value Proposition: The Project Control Officer role offers an opportunity to work closely with the Delivery/Project Management in Regulatory technology Initiatives, providing support throughout the entire project lifecycle. This includes maintaining project artifacts, coordinating meetings with senior stakeholders, assisting with project budget maintenance, and onboarding/offboarding of resources. The role also involves acting as the project secretariat, supporting the Delivery /Project Manager to ensure all areas are represented on the project team, and multitasking on several project workstreams. The candidate will be part of a high-performance Agile environment that champions inclusivity.
Typical Day in Role

  • Supporting Delivery manager / Project manager on a variety of project coordination activities on a daily basis.
  • Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate.
  • Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner
  • Provide feedback or status updates regarding assigned tasks related to the project.
  • Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.
  • Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.
  • Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.
  • Multitask on several projects workstreams.
  • Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required
  • Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions.
  • Actively pursue effective and efficient operations of his/her respective areas in accordance with client’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk.
  • Champion a high-performance environment and contributes to an inclusive work environment.

Candidate Requirements/Must Have Skills:

  • Onboarding contingent works in the project and coordinating hardware, renewals, offboarding, cost center management.
  • 5+ years of project coordination and/or management experience in Agile environment supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget and forecasting.
  • 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM
  • Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.
  • Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

Nice to Have:

  • Capital market products knowledge.
  • Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)
  • Familiarity with IT concepts, methodology and vocabulary.
  • Experience working on projects at big 5 banks in Canada (especially client)
  • Thorough knowledge of a Bank’s formal and informal organizational structure

Soft Skills:

  • Ability to work collaboratively in a team environment under tight deadlines.
  • Business results orientation.
  • Disciplined, objective and open-minded approach to accountabilities.
  • Attention to detail and organizational skills required to work on multiple competing priorities.
  • Excellent communication skills, both orally and through written/pictorial reporting.
  • Solid problem-solving and analytical skills to creatively develop unique solutions/approaches to resolve issues
  • Ability to work with large quantities of data and organize results
  • Perseverance, flexibility, and efficiency to overcome challenges standing in the way of successful project completion

Education:

  • Post-secondary degree
  • Project Management or Business Analysis designation (e.g., PMP, CBAP)

Best vs Average:
The ideal candidate would have over 5 years of project coordination and/or management experience, supporting multiple workstreams/projects of varying complexity, advanced skills using project management tools like Microsoft Project, JIRA, Confluence, and Clarity PPM, strong negotiation and influencing skills, excellent communication skills, and a disciplined, objective, and open-minded approach to accountabilities
Candidate Review & Selection
Structure and Format: Interviews held via MS Teams video

  • First round panel interview – 30mins – Technical Business Analyst Specialist and Business Analyst Advisory
  • Second round interview – 30 mins – Program/Delivery/Project Manage

Hiring Manager’s availability to interview: ASAP
 

The pay range that the employer reasonably expects to pay for this position is between and

Our voluntary benefits offering includes medical, dental, vision and retirement benefits.

Applications will be accepted on an ongoing basis.

Tundra Technical Solutions would like to thank you for the interest you have demonstrated in this opportunity. However, only candidates with the required skills will be contacted.

Tundra Technical Solutions is an Equal Opportunity/Affirmative Action Employer. We welcome and encourage diversity in our workplace.

Not interested in this position, but know somebody who might be? Check out our Referral Reward Program, referrals are a big secret behind our success. As always, we’re on the lookout for great people. And we know that you know great people!

Tundra Technical Solutions is among North America’s leading providers of Information Technology and Engineering staffing and consulting services. Our success and our clients’ success are built on a foundation of service excellence. Rather than continually trying to sell to new clients and companies and simply filling databases with candidates, we focus on developing stronger relationships and deeper knowledge of our existing clients’ challenges and opportunities.

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