Project Coordinator

Role: Project Coordinator
Location: Etobicoke (3 days onsite)
Duration: expected 9-month contract 

Position Summary:

Reporting to the Portfolio Delivery Manager, this position is responsible for a variety of administrative and project/program management tasks. You will help in planning and organizing projects/programs and activities as well as carry out important day-to-day duties in the execution of the projects. Assist the project manager(s) with and responsible for the overall documentation and developing and overseeing project schedules.

Key Accountabilities:

• Developing and managing the Integrated IT Project Schedule to monitor and control the IT project portfolio work plans and allocation of project resources;
• Monitoring key milestones and inter project dependencies within the portfolio; tracking compliance to PM methodologies and disciplines (schedules, budgets, charters & deliverables, etc.);
• Tracking and managing project level issues, risks and action, issues and decisions log (RAID) escalating for resolutions as required
• Track and report on Financial aspects of the portfolio of recurring IT capital projects including updating the Project Spending Reports (PSRs);
• Collecting weekly and monthly status reports and reviewing it with PMs for accuracy and compliance; providing project support as required to Project Managers;
• Adhering to program documentation storage and signing off policies and procedures;
• Preparing ad-hoc budgeting and reporting data as requested;
• Acting as an alternate person to manage financial reporting processes;  
• Creating project related reports as required; and performing other related duties as required.

Qualifications:

• 3-5+ years’ experience in project control in an IT environment or equivalent work experience
• Minimum College Diploma required
• Knowledge of Project Management Methodology and PMIs PMBOK and an understanding of budgeting, financial and accounting processes and concepts
• Basic knowledge of the ITIL framework

• Must be able to demonstrate initiative through proactive actions as appropriate
• Responsible individual with strong multi-tasking and organizational skills
• Outstanding client management/customer service skills
• Work effectively both independently and in a team based environment: must be flexible with shifting priorities and capable of functioning under tight deadlines with minimal supervision
• Must demonstrate effective interpersonal skills, time management skills, multi tasking skills, dependability and sound judgment

Knowledge, Skills and Abilities:

• Knowledge of PMIs PMBOK and an understanding of budgeting, financial and accounting processes and concepts
• Exceptional knowledge and above average proficiency in MS Office Suite, particularly MSExcel
• Able to demonstrate initiative through proactive actions as appropriate
• Flexible with shifting priorities and capable of functioning under tight deadlines with minimal supervision
• Possess strong problem solving/analytical skills and have a high level of attention to detail and commitment to work
• Demonstrate effective interpersonal skills, time management skills, multi-tasking skills, dependability and sound judgment
• Excellent communication and writing skills