Senior Project Coordinator – Fleet Operations
Location: Houston, TX or Charleston, VA (Hybrid)
Estimated Duration: 6 Months
Position Overview
We are seeking a highly organized and customer-focused Senior Project Coordinator to support large-scale fleet operations involving a high-volume vehicle and equipment program. This role is responsible for coordinating day-to-day operational activities, maintaining accurate data, supporting compliance requirements, and ensuring efficient fleet utilization across multiple stakeholders.
The ideal candidate is detail-oriented, highly communicative, and experienced in managing complex administrative workflows in a fast-paced operational environment. This role requires strong coordination skills, the ability to manage competing priorities, and a proactive approach to problem-solving and process improvement.
Key Responsibilities
- Maintain accurate vehicle assignment and cost allocation data within fleet management systems
- Process requisitions, invoices, and receipts related to fleet operations and equipment costs
- Coordinate vehicle assignments, usage schedules, maintenance requests, and service needs
- Support onboarding and communication for drivers and operational stakeholders regarding policies and procedures
- Assist with vehicle ordering, configuration (upfitting), and disposal processes
- Act as a coordination point between internal teams, drivers, and external fleet vendors to resolve operational issues
- Monitor fleet data to identify trends, inefficiencies, and optimization opportunities
- Prepare and distribute operational reports and performance summaries to stakeholders
- Support compliance with applicable regulations, including transportation and safety requirements
- Contribute to process improvement initiatives to enhance operational efficiency and data accuracy
- Assist with forecasting and planning for vehicle demand and replacement cycles
Minimum Qualifications
- 6+ years of experience in administrative, coordination, or operational support roles
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Strong problem-solving and critical thinking abilities
- Experience working with data entry, tracking systems, or operational databases
- Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook)
- Ability to work effectively with cross-functional teams, vendors, and operational stakeholders
Preferred Qualifications
- Experience in fleet management, logistics, transportation, or asset coordination
- Familiarity with regulatory environments such as transportation safety or compliance standards
- Experience working with ERP systems or fleet management software
- Ability to analyze operational data and generate reports or insights
- Experience supporting process improvement or operational efficiency initiatives
- Associate degree in Business, Administration, Accounting, or related field
Core Competencies
- Strong attention to detail and data accuracy
- Excellent stakeholder management and customer service mindset
- Ability to prioritize and manage competing deadlines
- Analytical thinking and problem-solving capability
- Process-oriented with continuous improvement mindset
The pay range that the employer in good faith reasonably expects to pay for this position is between $35.00 and $40.00
Our benefits offering includes medical, dental, vision and 401k.
Tundra Technical Solutions would like to thank you for your interest in this opportunity. However, only candidates under consideration will be contacted. Tundra Technical Solutions is a global workforce and technology delivery firm, ranked by Staffing Industry Analysts as one of the largest in North America. At Tundra, we aren't just hiring top talent at the world's most recognizable brands; we are pioneers of social recruitment. This post is for a contract assignment. Assignment duties and duration are subject to business needs and requirements. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other legally protected characteristics.California Notice. Qualified applicants with arrest or conviction records will be considered for employment in accordance with law, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Criminal history may have a direct, adverse, and negative relationship with the following job duties: protect and return property, adhere to confidentiality requirements, comply with security requirements, adhere to policies and codes of conduct.
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