HR Administrator – Benefits & Leave Administration

Role: HR Administrator – Benefits and Leave Administration
Expected 12 Month contract
Location: Etobicoke/Airport (Hybrid)

Position Summary

Our client is seeking an experienced HR Administrator to support the day-to-day operations of the HR Systems, Benefits, and Employee Records functions. This individual will serve as a key resource for maintaining employee information, administering leave-related processes, managing HR inquiries, and ensuring the integrity of HR data.

The successful candidate will bring a strong foundation in HR operations, employee records management, benefits administration, and leave management. The role requires exceptional attention to detail, strong communication skills, and the ability to manage sensitive employee information with the highest level of confidentiality.

Key Responsibilities

• Maintain and update employee data within the HRIS platform.
• Process employee transactions and organizational changes while ensuring accuracy and data integrity.
• Support leave administration activities, including employee leaves and long-term absence programs.
• Coordinate benefits-related updates and documentation, including interaction with benefits providers as required.
• Manage and monitor the shared HR inbox, responding to employee inquiries and escalating issues as appropriate.
• Validate employee data and support audit activities to ensure compliance and record accuracy.
• Create, maintain, and organize employee electronic and physical personnel files.
• Scan, upload, and archive employee documentation within electronic record management systems.
• Provide administrative support to HR Systems, Benefits, and HR Operations teams.
• Maintain confidentiality while handling sensitive employee and organizational information.
• Assist with various HR-related projects and operational initiatives as assigned.

Qualifications

• Postsecondary diploma or degree in Human Resources, Business Administration, or a related discipline.
• Minimum 3-5 years of experience in HR Administration, HR Operations, Benefits Administration, Leave Administration, or a related HR function.
• Demonstrated experience managing employee records and HR data within an HRIS environment.
• Strong understanding of employee leave programs and benefits administration processes.
• Excellent written and verbal communication skills.
• Intermediate to advanced proficiency in Microsoft Outlook, Word, and Excel.
• Experience with UKG or similar HRIS platforms is considered an asset.
• CHRP designation or progress toward completion is considered an asset.

Knowledge, Skills & Abilities

• Strong HRIS and employee data management capabilities.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality when handling employee information.
• Strong customer service orientation and employee support experience.
• Effective organizational and time-management skills.
• Ability to prioritize competing tasks in a fast-paced environment.
• Strong interpersonal and communication skills.