Job Title: Administrative Assistant III
Location: New York, NY (Hybrid)
Estimated Duration: 12 Months

Job Description
Provide comprehensive administrative support and contribute to research process and product.
SUMMARY OF THE ROLE:
Typical Day-to-Day Responsibilities:

  • Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
  • Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates.
  • Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
  • Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
  • Assist in maintaining client database, log phone calls, and emails in CRM as needed.
  • Maintain research data spreadsheets as specified by senior analysts.

Administrative responsibilities include:

  • Heavy Calendar Management
  • Coordinate international and domestic travel and marketing schedules/itineraries
  • Process expense honoraria
  • Process expense reports
  • Maintain databases
  • Schedule meetings
  • Send models to clients upon request
  • Assist with inputting IT requests for new hires joining the team
  • Manage the production of marketing material
  • Enter guests into buildings' security system

MUST-HAVE Hard Skills:

  • Experience booking travel
  • Admin experience
  • MS Office Suite
  • Heavy expenses / T&E prep experience
  • Experience in a fast-paced environment.
  • Excellent attention to detail
  • Investment banking experience
  • Front office – Client facing experience.

NICE-TO-HAVE

  • Research assistant experience

The pay range that the employer in good faith reasonably expects to pay for this position is between $26.00 and $34.00

Our benefits offering includes medical, dental, vision and 401k.

Tundra Technical Solutions would like to thank you for your interest in this opportunity. However, only candidates under consideration will be contacted.

Tundra Technical Solutions is a global workforce and technology delivery firm, ranked by Staffing Industry Analysts as one of the largest in North America. At Tundra, we aren't just hiring top talent at the world's most recognizable brands; we are pioneers of social recruitment.

This post is for a contract assignment. Assignment duties and duration are subject to business needs and requirements. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other legally protected characteristics.

 

California Notice. Qualified applicants with arrest or conviction records will be considered for employment in accordance with law, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Criminal history may have a direct, adverse, and negative relationship with the following job duties: protect and return property, adhere to confidentiality requirements, comply with security requirements, adhere to policies and codes of conduct.

 

We use artificial intelligence tools to help our recruiters screen and assess talent. These tools do not replace human decision making in the process.

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