Job Title: Business Analyst (Junior)

Location: Calgary, AB (Onsite)

Estimated Duration: 12 Months

Job Summary

We are seeking a detail-oriented and organized Project Support Analyst to assist with project administration, vendor coordination, purchase order management, and invoice processing. This role will work closely with internal stakeholders, Project Managers, and external vendors to ensure accurate financial documentation, timely invoice processing, and compliance with contractual requirements.

The ideal candidate has strong analytical and organizational skills, an interest in project and financial administration, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

  • Coordinate with internal stakeholders and vendors to manage contract rates, address invoice discrepancies, and resolve billing issues.

  • Create service requisitions and maintain purchase orders, including updates, revisions, and closeouts.

  • Review, validate, and process vendor invoices to ensure accuracy and compliance with contract terms.

  • Verify invoice quantities, rates, services performed, materials, and required approvals.

  • Complete service entry sheets for applicable non-construction activities.

  • Support month-end financial close activities, including preparing and posting accrual entries.

  • Review field tickets and non-construction invoices to confirm appropriate approvals and alignment with approved scopes of work.

  • Follow up on missing documentation, approvals, and invoice revisions to support timely processing.

  • Communicate with vendors and internal teams to resolve billing discrepancies, escalations, and payment-related issues.

  • Maintain accurate records and ensure compliance with established processes and system requirements.

Qualifications

Required Qualifications

  • Bachelor's degree or university degree in a relevant discipline.

  • Strong attention to detail and organizational skills.

  • Excellent written and verbal communication skills.

  • Ability to review financial documentation, identify discrepancies, and maintain accurate records.

  • Strong problem-solving skills and the ability to manage multiple priorities.

  • Proficiency in Microsoft Office, particularly Excel.

Preferred Qualifications

  • Experience with SAP or other enterprise resource planning (ERP) systems.

  • Previous experience in invoice processing, accounts payable, procurement, or project administration.

  • Familiarity with purchase orders, vendor management, contract administration, or financial reconciliation.

  • Exposure to month-end close activities, accruals, or service entry sheets.

  • Experience in the energy, construction, engineering, or oil and gas industry.

Work Environment

  • Primarily office-based; no fieldwork required.

  • Entry-level candidates and recent graduates with relevant education and transferable skills are encouraged to apply.