Sr. AP / AR Analyst

Job Description:
 
Our client a Multi Disciplined Engineering consulting firm in Calgary, AB is looking for a detail-oriented and proactive Senior AP/AR Analyst to join their Finance team. The successful candidate will be responsible for managing Accounts Payable (AP) and Accounts Receivable (AR) processes, including uploading invoices, reviewing vendor systems, and assisting with data input and time sheet processing. This role requires a strong eye for detail, excellent organizational and communication skills, and the ability to work collaboratively within a fast-paced environment.
 
Roles and Responsibilities:
 
Accounts Payable:

• Monitor Accounts Payable inbox, print and file invoices electronically.
• Process all account payable invoices.  Ensure signatures are obtained and enter into VantagePoint (for FEL) and Quickbooks (for FGL) for payment.
• Print out all contractor invoices both FEL and FGL, hours and expense invoices.  Ensure hours match VP timesheets.   Enter invoices into VP based on Replicon and prepare office rent/Parking invoices for Contractors. 
• Ensure that contractors are billing the correct amount for each Project Role and cost rate table in VP.
• Ensure all timesheets are approved, posted and closed in VP at month-end.
• Process all Business Development expenses for signature and payment.
• Prepare EFT spreadsheet and enter for payment into banking website.
• Send remittances to contractors and vendors.
• Enter new cheque information from Vendors/ Contractors into banking website.
• Prepare manual cheques as and when required both US and Cdn.  Ensure two signatures are obtained prior to sending out payment.
• Ensure all bills are paid in a timely manner, phone vendors to arrange payment if paying by Visa.
• All other tasks as assigned by controller

Accounts Receivable:

• Assisting AR in sending invoices to clients by email and various online platforms (e.g. SAP, Open tickets, Open Invoice, Coupa, etc.)
• Assisting Project Accountant in following up outstanding items with Project Managers.
• Assisting AR in monitoring outstanding invoice in AR schedule. Follow up collection actions (e.g. emails, phone calls, etc.)
• All other tasks as assigned by Controller

Qualifications:

• Diploma or degree in Accounting, Finance, or a related field.
• 4-5 years of experience in Accounts Payable, Accounts Receivable, or a similar role.
• Familiarity with vendor management and invoice processing systems.
• Proficiency in accounting software (e.g., SAP, QuickBooks) and Microsoft Excel.
• Strong analytical and problem-solving abilities.
• Excellent attention to detail and organizational skills.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.